Privacy Policy

Privacy Notice

Duke St United Reformed Church

  1. Duke St United Reformed Church ( the Church ) will be a ’controller’ of the personal information that you provide to us unless otherwise stated.

As a member, employee of, or have contact with the Church, we may hold some or all of the personal information noted below:

Contact details – name, address, e mail address, date of birth, home telephone number, mobile telephone number, NI number, Bank account details, photographs.

  1. We need to collect our members’ personal information for the proper working of the Church. We will use our members’ personal information  to:

provide you with pastoral care including sharing with the Elders Court.

send you communications by post or e mail or telephone in relation to essential services ( including but not limited to ) general meeting notices, special Church Services etc

pay you  fees or monies due to you

If you do not provide us with all of the personal information that we need to collect then this may affect our ability to provide an adequate service.

  1. We also process our members’ personal information in pursuit of our legitimate interests to:

respond to and communicate with members regarding your questions, comments, support needs or complaints, concerns or allegations in relation to the Church. We will use your personal information to investigate where appropriate.

Where we process your personal information in pursuit of our legitimate interests, you have the right to object to us using your personal information for the above purposes. If you wish to object to any of the above processing, please contact us on  If we agree and comply with your objection, this may affect our ability to undertake the tasks above for the benefit of you as a member.

  1. Who we share your personal information with.

We may be required to share personal information with statutory or regulatory authorities or organisations to comply with statutory obligations. Such organisations include the Inland Revenue, Health and Safety Executive, Disclosure Scotland, and Police Scotland for purposes of safeguarding children and vulnerable adults.

We may also share personal information with our professional and legal advisors for the purposes of taking advice.

In the event that we do share personal information with external third parties, we will only share such personal information strictly required for the specific purposes and take reasonable steps to ensure that recipients shall only process the disclosed personal information in accordance with those purposes.

  1. How we protect your personal information.

Your personal information is stored in our electronic filing system and our servers based in the UK and is accessed by members of the Management Committee and Elders Court only.

  1. How long we keep your personal information.

We will only keep your personal information for as long as necessary to provide you membership services. Unless you ask us not to, we will review and possibly delete your personal information immediately  you cease to be a member or have contact with the Church.

  1. Your rights

You can exercise any of the following rights by contacting us at

Your rights in relation to your personal information are:

you have right to request access to the personal information that we hold about you by making a ‘subject access request’.

if you believe that any of your information is inaccurate or incomplete, you have a right to request that we correct or complete your personal information.

you have a right to request that we restrict the processing of your personal information for specific purposes and if you wish us to delete your personal information, you may request that we do so.

any requests received by the Church  will be considered under the applicable data protection legislation. If you remain dissatisfied you have a right to raise a complaint with the Information Commissioner’s Office at